Office/Administrative Assistant

We're looking for an energetic, enthusiastic Office Assistant to join our team. Customer service skills are a must, as is the ability to work cross-functionally across departments, juggle multiple tasks, and prioritize one's time effectively.

Applicants must have intermediate to advanced skills in Microsoft Office (Word, Excel, Outlook, Powerpoint and Project).

Duties and Responsibilities:

  • Greet and direct all visitors – including clients, vendors, deliveries, solicitations, etc.
  • Answer phones/screen and transfer calls
  • Process outgoing mail; receive all incoming mail/deliveries and give to Office Manager or unpack as directed
  • Vendor registration for prospective clients and or supplier diversity
  • Monitor office supplies/snacks and perform bi-weekly inventory
  • Restock copy machine & fax machine with paper at the end of each day
  • Restock kitchen daily
  • Schedule conference call requests
  • Run office errands, including bank deposits, lunch pickup, office supplies, FedEx, etc.
  • Scanning / copying / electronic filing
  • Prepare and mail any bulk mailings (postcards, brochures, sample reports, etc.)
  • Cover office if Office Manager is out
  • Book travel for the President of the firm and prepare travel packages. Check-in and send boarding passes. Prepare expense reports and send to Office Manager
  • Perform additional responsibilities and projects as assigned by Office Manager & Management.